Enrollment and Registration

If you are a current Hiram College student and require an enrollment verification for insurance purposes, please complete our Enrollment Verification Request form and return it to our office for processing.

Registration Policy for Traditional Students

Under the Hiram Semester Plan each 15-week fall and spring semester is divided into two sessions, one session comprised of 12 weeks and one session of 3 weeks. Each session, 12-week and 3-week, is an integral component of the 30-week academic calendar year. All students must register for classes during the scheduled registration period each semester. Prior to this official registration, students must meet with their faculty advisors during the scheduled conference period for Advisor Conferences to plan their academic work for the succeeding term. Students must carry at least 12 credit hours each semester (12-week + 3-week) to maintain fulltime status.  However, in order to graduate in four years, it is highly recommended that students earn an average of 15 credits per semester.  Tuition is charged for 12-18 hours per semester.  "W' courses count in this overall semester hour determination.  Extra hour charges will be billed for hours less than 12 or more than 18.  Students who wish to enroll in 21 hours or more must seek approval from the College Dean.

All traditional students are required to engage in one three- or four-hour course or an approved equivalent course block during the 3-week session in each semester that they are enrolled at Hiram College. Students must receive written permission from the Associate Dean of the College (written on an add slip provided by the Registrar's Office) to register for more than four semester hours during the 3-week term. Graduating seniors who have completed all requirements for graduation at the end of the final 12-week session of their senior year are not required to register for course work in the subsequent 3-week session, however only those students registered for a minimum of three credit hours of approved course work may reside in the residence halls during 3-week sessions. Requests for an exception to this policy must be made to the Office of Residential, Citizenship, and Commuter Education.

Students must be registered for courses in order to attend classes.  Students not registered by SEPTEMBER 7th for a 12-week course or by DECEMBER 4th for a 3-week course, an found to be attending courses will be instructed to leave the classroom by the instructor. Failure to leave will result in removal from the classroom and legal or judicial action for disruption.

Traditional Students Registering for Weekend College (WEC) Courses

During the 12-week session traditional students with junior or senior standing and a minimum 2.0 GPA may take one WEC course on a space available basis and with permission of the Dean of the Weekend College. Students wishing to take WEC courses must go to the WEC office (H205) and complete an interest form. When registration for Weekend College students is complete, traditional students will be notified if they have been accepted in the course they requested. If so, they must return to the WEC office to complete the registration process. Currently there is no on-line registration for WEC courses. Except in very unusual circumstances, it is the College's policy that traditional students may not take a three-week course in the Weekend College.

Course Drop/Withdrawal Policy:

During the first two weeks of the 15-week semester, students my drop any of their 12-week courses online. Dropping a 3 week course during this time requires the Associate Dean’s signature.  During these first two weeks, there is no mark on the transcript for either the 12-week drop or 3-week drop, and the hours dropped do not count in the total 18 tuition hours allotted for the entire 15 week semester.

Beginning with week 3, withdrawing from a course (12-week or 3-week) will result in the mark of “W” on the student transcript.  Courses that receive a “W” are counted in the 18 total tuition hours allotted for the entire 15 week semester.  Students withdrawing from their 12 week course will do so through Registrar’s Office.  Students wishing to withdraw from their 3-week course must obtain permission from the Associate Dean of the College beginning with week 3 of the semester through day 3 of the 3 week.

Extra hours charges will be billed during the semester in which they are taken. Students who withdraw from their 12-week course beginning week 11 or from their 3-week course beginning on day 13 of the 3-week will receive an automatic “F” grade in the course. The “F” grade will appear on the student transcript and will be calculated in the grade point average; the hours are counted in the 18 total tuition hours allotted for the entire 15 week semester.

PLEASE NOTE: Dropping and withdrawing from courses at any point in the semester may affect tuition, financial aid, housing, and/or athletic eligibility.  Students should consult with the appropriate College departments BEFORE making any course schedule changes.  Students on academic probation are responsible for fulfilling the terms of probation as set forth by the Academic Review Board.  If a student is unsure of the terms of probation, they should contact their advisor or the Registrar BEFORE making any course schedule changes.

Course Swap 3-Week Policy:

Beginning the first day of the 15 week semester and continuing through the last day of the 12-week part of term, students may swap one 3-week course for another, provided the instructor of the course the student is “swapping” into has signed the swap slip.  There is no fee for swapping. 

Beginning the day following the end of the 12 week and continuing through the third day of the 3-week, the swap form must have both the Associate Dean and instructor signatures.  Swapping one 3-week for another requires the Registrar’s Office to administratively drop the 3-week course originally registered for. The faculty instructor is not expected to adjust the course expectations for students who swap into a course after the beginning of the 3-week, nor, in all cases, admit them to the course. Tuition is charged on a class cohort for 12-18 credit hours per semester.  Extra hour charges will be billed for hours less than 12 or more than 18.  (Note: Courses that receive a “W” are counted in total billed hours.)

PLEASE NOTE: Dropping and withdrawing from courses at any point in the semester may affect tuition, financial aid, housing, and/or athletic eligibility.  Students should consult with the appropriate College departments BEFORE making any course schedule changes.  Students on academic probation are responsible for fulfilling the terms of probation as set forth by the Academic Review Board.  If a student is unsure of the terms of probation, they should contact their advisor or the Registrar BEFORE making any course schedule changes.

Course Numbering

Courses numbered 10000-19900 are normally freshman-level courses; courses numbered 200-299 are normally first year and sophomore-level courses; courses numbered 300-399 are normally sophomore-through senior-level courses; courses numbered 40000-49900 are normally junior- and senior-level courses.

Courses numbered 28000, 38000, and 48000 are seminars offered for small group study in all departments. Courses numbered 28100 and 48100 are offered for independent study and research respectively in every department and center. The 281 Independent Study may be taken with the permission of the instructor. The 48100 independent research requires department chair or center approval. Only 8 hours of 28100 may be taken in any one department or center without the approval of the department or center.  Courses numbered 29800 and 49800 are the two components of the Internship Program. Each department has Field Experiences (29800) and Internships (49800). Both field experiences and internships are jointly supervised by Hiram College faculty and onsite instructors. Courses numbered at the 600 level are one-hour courses from academic departments. The number of hours for which courses numbered 28000, 38000, 48000, 28100, 48100, 29800, and 49800 may be taken are determined by the instructor and/or the department; they are not to exceed 4 semester hours.

Pass/No Credit Regulations

Courses taken to fulfill requirements for graduation within a student's major, minor, or core curriculum requirements cannot be taken Pass/No Credit. Pass/No Credit (P/NC) credit may be earned in two ways:

  1. Some courses are only offered on a pass/no credit basis. For a course to be offered P/NC, a faculty member's request must be approved by the faculty, and the course must be so designated on the course schedule;
  2. Students may elect, at the time of registration, to take a regularly graded course on a Pass/No Credit basis. Students must complete an add slip and a pass/no credit registration form in the Registrar's Office. Students may change the grade mode of a course from a letter grade to P/NC, or vice-versa, ONLY during the first two weeks of the twelve week session or during the first three days of a three week session. Absolutely no changes from a Pass/No Credit to a letter grade or vice-versa will be permitted after these deadlines.

If the course is taken P/NC, the faculty submits a P or NC; the grade of P is recorded if the student receives a C- or better in the course, and the student is awarded credit hours which will be counted in the hours earned towards graduation. However, there will be no effect on a student's grade-point average.

If a student receives a grade of NC for a course, no hours will be awarded.

If available, letter grades are revealed only to other colleges and universities in the event they should require them for the transfer of credit or admission, or to prospective employers, and then only at the request of the student. Students are permitted to know the letter grade for courses taken P/NC and should contact the faculty member of the course for this information.  Students preparing to attend professional or graduate schools are reminded that excessive use of the P/NC option may endanger admission or the granting of graduate fellowships.

Students may elect to take only one P/NC course per semester. Study Abroad trips cannot be taken Pass/No Credit.  Students, with the exception of transfer students, may take a maximum of twenty semester hours under the Pass/No Credit option. Transfer students may take a maximum of 1/6 of their Hiram course work under the P/NC option.

Auditing of Courses

Hiram College courses may be audited with the permission of the instructor and are subject to class size or space restrictions. Students must formally register for the course either on-line or with an add slip, and complete an audit registration form in the Registrar's Office. It is important to note that audited courses do not provide credits toward graduation. An audit fee is charged per credit hour; the student is subject to all the general college policies on withdrawal and refunds.   Students may change the grade mode of a course from a letter grade to an audit, or vice-versa, ONLY during the first two weeks of the twelve week session or during the first three days of a three week session. Absolutely no changes from an audit to a letter grade or vice-versa will be permitted after these deadlines. Students are expected to fulfill regular attendance expectations and perform any additional tasks stipulated by the professor. If these conditions are satisfactorily met, the audited course will be recorded on the student's official transcript with the mark of AU (Audit). If these conditions are not met, the student will receive a mark of ANC (Audit No Credit).

Non-Degree Hiram College Students

Non-degree seeking students at Hiram College are eligible to enroll in any of the courses offered if they have met the prerequisites.

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