Academic Standing Policies

Hiram College Academic Standing Policies

All policies, procedures, and standards regarding academic probation, suspension, and readmission are determined by the Hiram College Academic Review Board (ARB).  The ARB consists of eight voting faculty members and additional non-voting resource staff, including representatives from the offices of the Academic Dean and the Dean of Students.

Any student with both a cumulative and term Grade Point Average above 2.00 is considered to be in Good Academic Standing.

Any student whose cumulative Grade Point Average (GPA) is below 2.00 does not meet the academic standards of the college and is subject to Academic Probation or Suspension.*

Traditional Students in their First Semester at Hiram College

For a traditional student in his or her first semester at Hiram College, the following guidelines are used by the Board:

• 0.00–1.24 GPA: The student will be Suspended from the College. (See below*)

• 1.25–1.99 GPA: The student receives Probation and must follow the Conditions of Academic Probation for Traditional College Students below.

All Other Traditional College Students

For a traditional student in his or her second or subsequent semester at Hiram, the following guidelines are used by the Board:

• 0-1.99 cumulative GPA:  Probation or may be Suspended.  If a student has not been suspended, but receives Probation instead, the Conditions of Academic Probation are given below.  At the end of each semester, ARB reviews the academic work of all students who are on probation.  If a student satisfies all of the Conditions of Academic Probation, then the student will be taken off probation once his or her cumulative GPA is 2.00 or above.

• 2.00 cumulative GPA (or above) AND a semester GPA below 2.00:  Academic Warning.

Conditions of Academic Probation – Traditional College Students

A student on Academic Probation must satisfy all of the following Conditions of Probation for each semester that the student remains on probation:

Each Fall Semester and Spring Semester on Probation:

1. The student must enroll in and complete at least two courses in the 12-week session and one course in the 3-week session. Each of these three courses must carry at least three semester hours of credit, and they must be graded (not Pass/No Credit).  The student may not Withdraw from any of these three courses (grade of W) nor take an Incomplete in any of these three courses (grade of I).

2. None of the courses chosen for the semester may be courses taken independently (for example, tutorials or 281 courses), nor may they be courses already taken for which the grade received was C or better.

3. The student must achieve a GPA for all courses taken in the semester of at least 2.00.

4. During the first week of each semester the student is on probation, the student is required to make an appointment with Student Academic Services (Nancy Sauline, Hinsdale 101, 330-569-6185, This email address is being protected from spambots. You need JavaScript enabled to view it. ), to review the Conditions of Probation and to discuss strategies for maximizing the student’s chances for academic success.  The student might investigate Learning Commons when they return the following semester as a tool to help them succeed.

Note that Conditions 2 and 3 above apply to all courses taken in the semester, not just the three courses required in Condition 1. Each Summer Semester on Probation The student may choose not to enroll in the Summer Session at Hiram.  However, if the student does take classes during the Summer Semester at Hiram, he or she must satisfy Conditions 2 and 3 above.

A student who fails to satisfy the Conditions of Probation is subject to Suspension* from the college at the end of the semester.

All Professional and Graduate Studies (PGS) Students

For Professional and Graduate Studies students, the following guidelines are followed by the Board:

• With 0 - 9.99 GPA hours and o A cumulative GPA of 0.00 – 1.99: Academic warning.

• With 10.0 – 19.99 GPA hours and o a cumulative GPA of 0.00–0.74: Immediate Suspension from the college.*

  • a cumulative GPA of 0.75–1.49: Probation or may be Suspended.  If placed on Probation, the Conditions of Academic Probation for PGS students described below must be followed.
  • a cumulative GPA of 1.50-1.99 will receive an Academic Warning.

• With at least 20 GPA hours, o a cumulative GPA of 0.00-1.99:  Probation, and must follow the Conditions of Academic Probation below for PGS students.

  • a cumulative GPA of 2.00 or above, but the semester GPA is below 2.00: Academic Warning.

Conditions of Academic Probation – PGS Students

A student on Academic Probation must satisfy all of the following Conditions of Academic Probation for each semester that the student remains on probation:

Each Semester on Probation:

1. Any course taken must carry at least three semester hours of credit, and must be graded (not Pass/No Credit).  The student may not Withdraw (grade of W) nor take an Incomplete (grade of I).

2. None of the courses chosen for the semester may be courses taken independently (for example, tutorials or 281 courses), nor may they be courses already taken for which the grade received was C or better.

3. The student must achieve a GPA for all courses taken in the semester of at least 2.00.

A student who fails to satisfy the Conditions of Academic Probation is subject to Suspension* from the college at the end of the semester.

Suspension Exemptions for Traditional and Professional and Graduate Studies (PGS) Students*

A request for exemption may be made to the Academic Review Board ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).  Students making such a request may also approach a faculty or staff member to request that they write a letter on the student’s behalf.   All petitions and supporting documents must reach the Chair of ARB by a deadline that will be communicated to all students when grades roll.  The date will be chosen to give students a minimum of 48 hours to prepare and submit their materials.

ARB requests the following information be in the request for exemption of suspension letter:

• For each of the classes in which the student performed poorly, the student must explain the reason for their grade.  ARB is looking for specific student actions that led to this result, whenever possible.

• The student is to identify the courses they plan to take next semester and provide a plan of action for performing well in the courses.

Students who request an exemption will be notified of the Board’s decision. 

Appeal of an ARB Decision

Any Traditional or PGS student who wishes to appeal an ARB decision must submit a written statement to the Dean of the College within 72 hours after the decision has been communicated.  Appeals may be made only on two grounds:

1. The ARB failed to follow its policies and procedures correctly;

2. There is new information that was not available to ARB at the time of the decision.

The Dean will review the case and will make a final decision of whether to allow the student to return to the College on Academic Probation.

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